Privacy Policy - NJNY Headwear & Accessories

1. Scope of This Policy

This Privacy Policy explains how NanJing NingYe Garments & Accessories Co., Ltd. ("NJNY", "we", "us" or "our") collects, uses, stores and protects information when you visit our website at njningye.com or contact us through it.

Our website is a business-to-business (B2B) site. It presents our supply capabilities in headwear and seasonal accessories, including hats, caps, scarves and gloves, and allows business visitors to send us inquiries. We do not sell products directly to consumers through this website and we do not run consumer marketing campaigns on it.

By using this website or submitting an inquiry, you acknowledge that you have read this Privacy Policy. If you do not agree with it, please do not use the contact form and contact us by email at info@njningye.com instead.

2. Who We Are

We are the controller responsible for the personal information described in this policy.

NanJing NingYe Garments & Accessories Co., Ltd. (NJNY)
Room 804, Block 7, NO. 35 North Daqiao Road, Pukou District, NanJing, China
Phone: +86-25-58716644
Email: info@njningye.com
Website: njningye.com

For any question about this policy or about how we handle your information, please write to the email address above. We aim to reply within 30 days.

3. Information We Collect

3.1 Information you provide to us

When you complete the contact form on our website, we receive the information you choose to enter:

Your name
Your email address
Your company name, if you provide it
The product or product category you are interested in
The content of your message, which may include order quantities, target markets or other business details you decide to share

Please do not include sensitive personal information in the message field. We do not ask for and do not need information such as identity document numbers, financial account details or health data.

3.2 Information collected automatically

Like most websites, our hosting infrastructure records technical information when a page is requested. This typically includes the IP address of the requesting device, the type of browser and operating system, the pages viewed, the referring page, and the date and time of the request. This information is used to keep the website available and secure and to understand overall traffic levels. It is not used to build a personal profile of you.

3.3 Cookies and similar technologies

This website does not use advertising cookies, tracking pixels, social media plug-ins or third-party analytics that follow you across other websites.

We do not operate website analytics tools that identify individual visitors. Our hosting provider may set a strictly technical cookie where it is necessary to deliver the web pages or to protect the site from abuse. Such cookies are not used to profile you or to serve advertising.

You can block or delete cookies in your browser settings. Blocking strictly technical cookies may affect how some pages load.

4. How We Use Your Information

We use the information described above for the following purposes:

To read and reply to your inquiry, including preparing quotations and answering questions about our products and production capacity
To communicate with you about a current or potential business relationship, including samples, orders and delivery matters
To keep business records required for accounting, tax and customs purposes
To keep the website secure, prevent spam and abusive submissions, and diagnose technical problems
To comply with legal obligations that apply to us

We do not use your information for automated decision-making, and we do not sell or rent it to anyone. We do not add you to marketing mailing lists without your separate agreement.

5. Legal Bases for Processing

Where the General Data Protection Regulation (GDPR) or the UK GDPR applies, we process personal information on the following legal bases:

Steps taken at your request before entering into a contract. Replying to your inquiry, discussing specifications, providing quotations and arranging samples at your request.
Performance of a contract. Handling orders, production, shipping documents and related correspondence once we have agreed on business terms.
Our legitimate interests. Operating and securing our website, protecting it against spam and misuse, and maintaining the normal business communication needed to run our company. We balance these interests against your rights and expectations.
Consent. Where you have expressly agreed to something, such as receiving product updates. You may withdraw consent at any time.
Legal obligation. Keeping records that applicable commercial, tax or customs law requires us to keep.

6. Sharing Your Information

We keep your information inside our company except where it is necessary to involve the following categories of service providers:

Website hosting provider. Our website is hosted by Netlify, Inc., which stores the website files and processes contact form submissions on our behalf.
Email service provider. Form submissions are forwarded to our business mailbox, which is operated by our corporate email provider.
Professional advisers. Accountants, auditors or legal advisers where this is necessary for our business administration.
Authorities. Courts, customs, tax or other public bodies where we are legally required to provide information.

These providers act on our instructions and are only given access to the information needed to perform their function. We do not sell your personal information and we do not share it for advertising purposes.

7. International Transfers

We are based in China and our hosting provider operates infrastructure in several countries, including the United States and the European Union. As a result, information submitted through this website may be processed outside your country of residence.

Where information protected by the GDPR or UK GDPR is transferred outside the European Economic Area or the United Kingdom, we rely on appropriate safeguards, including standard contractual clauses with our service providers, and we limit the transfer to what is necessary for the purposes described in this policy.

8. How Long We Keep Information

Inquiries that do not lead to a business relationship. We delete or anonymise the related correspondence within 6 months after the last contact, unless you ask us to keep it longer so that we can assist you later.
Inquiries and orders that lead to business activity. We keep the relevant records for the duration of the business relationship and afterwards for the period required by applicable commercial, tax and customs rules, after which they are deleted.
Technical server records. Kept for the short period needed for security and troubleshooting, after which they are overwritten.

9. Your Rights

Depending on where you live, you may have some or all of the rights set out below. We honour these requests for all visitors to the extent required by applicable law.

Right	What it means
Access	You can ask whether we hold personal information about you and request a copy of it.
Correction	You can ask us to correct information that is inaccurate or incomplete.
Deletion	You can ask us to delete your personal information where we no longer have a lawful reason to keep it.
Restriction	You can ask us to limit how we use your information while a question about it is being resolved.
Objection	You can object to processing based on our legitimate interests.
Portability	You can ask to receive the information you provided in a structured, commonly used format.
Withdraw consent	Where processing is based on your consent, you can withdraw it at any time.
Complaint	You can lodge a complaint with your local data protection authority. In the European Union this is the authority in your country of residence, place of work or where the issue occurred; in the United Kingdom it is the Information Commissioner's Office.

If you are a California resident, you also have the right to know what categories of personal information we collect and how we use it, to request deletion or correction, and to be free from discrimination for exercising your rights. We do not sell personal information and we do not share it for cross-context behavioural advertising, so there is nothing for you to opt out of on that point.

10. How to Exercise Your Rights

Send your request to info@njningye.com with the subject line "Privacy Request". Please tell us what you would like us to do and include enough information for us to identify the relevant correspondence, for example the email address you used when contacting us.

We will acknowledge your request and respond within the period required by applicable law, normally within 30 days. If we need more time because the request is complex, we will tell you why.

Verification. To protect your information we may ask you to confirm that you are the person the data relates to. We will ask only for what is reasonably needed for that check, and we will not use it for any other purpose.

11. How We Protect Information

Our website is served over an encrypted HTTPS connection. Access to the information we receive is limited to the staff members who need it to answer your inquiry or to handle your order. We use access controls on our business mailbox and keep our devices and accounts protected with passwords and updates.

No method of transmission or storage over the internet can be guaranteed to be completely secure. Because of this, we recommend that you do not send confidential information such as bank details through the contact form, and that you confirm payment details with us through a known contact person before making any transfer.

12. Children's Privacy

This website is intended for business visitors and is not directed at children. We do not knowingly collect personal information from anyone under the age of 16. If you believe that a child has provided information to us, please contact us and we will delete it.

13. Links to Other Websites

Our website may contain links to other websites, for example to a manufacturer's page or a certification body. We are not responsible for the privacy practices of those websites. When you follow such a link, we recommend that you read the privacy notice of the site you are visiting.

14. Changes to This Policy

We may update this Privacy Policy from time to time, for example if we change the tools we use or if the law changes. The version published on this page is the current one, and the date at the top shows when it was last updated. If we make a significant change to how we handle personal information, we will make this clear on the website.

15. Contact Us

For any question about this Privacy Policy or about how we handle your information, please contact us:

NanJing NingYe Garments & Accessories Co., Ltd. (NJNY)
Room 804, Block 7, NO. 35 North Daqiao Road, Pukou District, NanJing, China
Phone: +86-25-58716644
Email: info@njningye.com
Website: njningye.com